DATA PROTECTION INFORMATION RE APPLICANT DATA PROCESSING
I. Preamble
All application documents submitted and any other data collected in the course of the application process which can be attributed to you personally as the applicant are protected personal data within the meaning of Art. 4 (1) of the EU’s General Data Protection Regulation (GDPR).
Your personal data is collected and processed by our company solely in accordance with the data protection regulations. Pursuant to the data protection legislation as applicable, your personal data may only be collected, stored, disseminated or used (data processing, Art. 4 [2] GDPR) if explicitly permitted or ordered by law or if you have actively consented to this (point [a] [A1] of Art. 6 [1] in conjunction with Art. 7 GDPR). The processing of your personal data is in particular permitted if necessary for hiring decisions or, after hiring, for carrying out or terminating employment (Section 26 [1] of Germany’s Federal Data Protection Act [BDSG], point [b] of Art. 6 [1] GDPR). The same shall apply insofar as data processing is necessary for purposes other than employment in order to safeguard the controller’s legitimate interests and insofar as there is no reason to assume that these are outweighed by your legitimate interest in the processing or usage of your data as the data subject (point [f] of Art. 6 [1] GDPR).
Pursuant to Art. 4 (7) GDPR, the controller of the data processing procedures in the course of your application process is our company,
peiker Holding GmbH, Gartenstraße 25, 61352 Bad Homburg.
You are welcome to contact our company’s Data Protection Officer at any time regarding data protection matters: please refer to our website’s legal notice.
II. Data protection rights
You are entitled to assert various data protection rights against the controller regarding your processed personal data. In accordance with Section 34 BDSG and Art. 15 GDPR, you have a right of access to the data stored regarding your person and its origins, the recipients or categories of recipients with whom the data is shared and the purpose of its retention.
Further, in accordance with Section 35 BDSG and Art. 15–18 GDPR, you may also have a right to the rectification, processing restriction or erasure of your personal data. Pursuant to Section 36 BDSG and Art. 21 GDPR, you may object to the processing of your personal data at any time. In accordance with Art. 20 GDPR, you may also demand that your data be transferred to a different controller.
Lastly, you have the right to lodge a complaint with the relevant data protection authority pursuant to Art. 77 GDPR.
III. Applying for an advertised position
We need customary and informative application documents that tell us about your personality and qualifications in order for us to include you in the application process for a specific position. As a rule, we will only consider your application documents when making an appointment to the position for which you specifically applied. Other personal data may be collected from you personally, from publicly accessible sources or from former employers and trainers for information purposes in the course of the application process. The legal basis for data processing is point (b) of Art. 6 (1) GDPR and Section 26 (1) BDSG. Should the application fail to lead to your recruitment, we shall normally erase and destroy your application data once six months have passed since a definitive rejection by you or by our company.
You may explicitly declare in your letter of application that you consent to your application documents also being considered with regard to other vacancies. Please state your consent explicitly in your cover letter or in the optional comment section in our online form. We shall deem such a declaration to be a data protection consent to the processing procedure outlined below within the meaning of Art. 7 GDPR: we can then consider your application documents when making recruitment decisions for other vacancies. To this end, we may make your application data available to select decision makers in automated searches. The legal basis for this data processing is points (a), (b) and (f) of Art. 6 (1) GDPR and Section 26 (1) and (2) BDSG. You may revoke your consent at any time. To revoke your consent, simply send a meaningful email to the contact or email address stipulated in the job advertisement. Should you consent to your application data being processed for appointments to other positions, we shall normally erase and destroy your application data after one year from receipt of your application or without undue delay following your revocation of consent previously granted, albeit not before six months have passed since a definitive rejection from you or by our company in relation to all application processes in which your application documents were considered.
Should an application process result in your being recruited, we shall, insofar as is necessary, add your application documents to your personnel file pursuant to point (b) of Art. 6 (1) GDPR and Section 26 (1) BDSG for the purpose of providing information about your personality and qualifications in order to carry out employment. This shall be the case irrespective of whether you subsequently revoked your consent previously granted. In this case, your application documents shall not be erased and destroyed until your employment has been terminated and a further three years have passed since the end of the year in which it was terminated.
IV. Speculative applications
If you submit a speculative application not related to a specific position, we are authorised to consider your application documents when making recruitment decisions in relation to any relevant vacancies. To this end, we may make your application data available to select decision makers in automated searches. As soon as your application documents are considered in an application process, we may collect additional personal data from you personally, from publicly accessible sources or from former employers and trainers in order to gain a better understanding of your personality and your qualifications. We shall normally erase and destroy your application data after one year from receipt of your application, albeit not before six months have passed since a definitive rejection from you or by our company in relation to all application processes in which your application documents were considered. Should an application process result in your being recruited, we shall, insofar as is necessary, add your application documents to your personnel file pursuant to point (b) of Art. 6 (1) GDPR and Section 26 (1) BDSG for the purpose of providing information about your personality and qualifications in order to carry out employment. In this case, your application documents shall not be erased and destroyed until your employment has been terminated and a further three years have passed since the end of the year in which it was terminated. You may revoke your consent to this privacy policy at any time. To do so, simply write to us (info@peiker-holding.de).